Overtime Settings are the payment rules that can be applied to an employee’s shift settings or assigned individually to employees that do not require a shift. These rules include paid overtime, paid lunch, paid breaks, automatic lunch break deduction, etc.
Select the Settings tab and then the Overtime Settings button to load the Overtime Settings Form and work with.
On the Overtime Settings form will be a set of 5 steps to generate a Hours Settings Rule.
Payment Settings:
First enter a name for the Rule, then here is where [Regular Time] / [Overtime] and [Double Time] formula is adjusted. Lets say your company pay OT a half over the original regular value, then on the Overtime At control 1.50 will be the value to set up.
Hours Range:
In case your company pay OT, this option will be enabled, and is to set the amount of hours the employee need to accumulate in order to receive OT after that hours per day and/or per work week. In case the company want to pay OT but in a period of 2 work weeks, then change per week control value to number two. Same apply to Doubletime.
Extra Payments:
In case your company want to pay lunch and/or breaks, select the option or options that best work for the company, then enter the amount of minutes to pay employee for the selected option.
Deductions:
For cases where the employee may be on the road and could not enter the lunch time, or other cases you may see necessary to assure the employee takes the lunch time, the option [automatically deduct lunch] will deduct the lunch if employee records did not present he takes the lunch. In case company want to prevent to deduct a lunch for a half day work, the [Deduct lunch entirely] option will help setting the amount of time employee need to reach to allow application to deduct a lunch, if records indicate employee did not take one.
- Rate and Adjustment:
- The first option here is to prevent an employee to work more than the company allows. For cases where the employee may be working for long periods but is not allow to reach certain amount, the rule will check the work day amount and if pass over the value set on the rule, will present the records like 2 In, preventing application to calculate the worked time, until an admin correct the records. NOTE: The company [Default value for maximum working time] value will be over this rule, that means that if company rule is set to 10 hours, any value on the Overtime Settings that go above that value will be ignored and company value will be used instead.
If company wants to allow employees to arrive in a shot amount of time late and consider that time as a good entrance, then adjust the [Allow Late Arrival] value as needed, otherwise leave as 0. If this option is used the Late and Absent report will not present as late any entrance that comply with the rule applied to employee. The last option to select is how to pay employees using this rule, and for that there is 3 options. - 1. Use employee hourly rate will pass the employee hourly rate to application wend calculating working time for the employee.
- 2. Use Job Code Hourly Rate will pass the Value assigned to the Job based on the code employee apply, in the event that the code did not have any value, then application will use 0 as the rule value.
- 3. the option [Use this Hourly Rate] will overwrite any value and will use the designated value here as the Hourly Rate payment for the employee.
NOTE:- Pros In case company use the employee hourly rate and in the feature employee get a new salary, that new salary will become the new hourly rate and will no need to change the Overtime Settings Rule.
- Cons In case company assign a fixed hourly rate for the rule, no matter the time employee work for the company or the hourly rate for the employee, this rule will always pay the set value, and once a rule is created and applied to any employee, cannot be edited or removed.
- The first option here is to prevent an employee to work more than the company allows. For cases where the employee may be working for long periods but is not allow to reach certain amount, the rule will check the work day amount and if pass over the value set on the rule, will present the records like 2 In, preventing application to calculate the worked time, until an admin correct the records. NOTE: The company [Default value for maximum working time] value will be over this rule, that means that if company rule is set to 10 hours, any value on the Overtime Settings that go above that value will be ignored and company value will be used instead.
Save the rule, that will automatically load the rule to all the application and will be available to use. In case you notice that a value is not the one needed, can select the rule from the list and click on the trash button on the first column to remove it, remember that only non in use rules can be removed and that no rule after created can be edited.
