To create a new company press the Start Menu tab and select Company Settings from the options.
Under Company Name enter the name for the new company, you can edit the name later even if already saved.
On employee name format select from the options the one that work most for your company.
Under beginning of fiscal year select the date your company start the year period.
For beginning of current pay period, select the most close date to your last payroll period, application will not allow any day in the feature.
For terms, select one of the six options.
- Week
- Biweekly
- 15 Days
- Semimonthly
- Monthly
- Custom
Weekly will cover weeks beginning on the current pay period day of the week selected.
Example: If beginning of current pay period is October 24 then will run from October 24 to October 30, next will be October 31 to November 6.
Biweekly will cover a range of 2 weeks based on the current pay period day of the week selected.
Example: If beginning of current pay period is October 24 then will run from October 24 to November 6, next will be November 7 to November 20.
15 Days will cover a range of 15 days based on the current pay period day of the week selected.
Example: If beginning of current pay period is October 24 then will run from October 24 to November 7, next will be November 8 to November 22.
Semimonthly will cover the complete month split in half regardless of the current pay period day selected, but will use it for calculations.
Example: February will be from the 1 to 14 then from 15 to 28 or 29 if leap year, while March will be from the 1 to 15 then 16 to 31 and April from 1 to 15 then from 16 to 30.
Monthly will cover the complete month regardless of the current pay period day selected, but will use it for calculations.
Example: February will be from the 1 to 28 or 29 if leap year, while March will be from the 1 to 31 and April from 1 to 30.
Custom will cover any other needed period that do not fit on any of the above options.
Wend custom selected, application will enable the Custom Period Settings button, wend preset will present a form where can be selected a hole year in any period formad needed, there is no rule or limitation, application will use the range of dates provided as valid period.
To calculate vacation and sick time, application need a start point, if option use company fiscal year selected, then for all employees the start date will be the company fiscal year, if option use employee hire date selected, then for each employee the start day will be the date employee get hire by company, in the event that employee do not have that information, then company fiscal year will be used.
For company time display format, 4 options are available and 2 most be selected, for the result format the options are Minutes and Decimal, for the time format is 12H or 24H.
Select if company will pay overtime and/or doubletime, by default this 2 options are set to No, change if needed.
Maximum time for lunch, is the value on hours application can see a lunch as valid.
Example: If value is set to 2 Hours, then any lunch up to 2 hours will be accepted on application as valid, while any lunch bigger than 2 Hours will not be accepted as lunch and any remaing time will be viewed as a new set of time.
Consequences: Let say an employee got 2 set of time, one from 8:00 AM to 12:00 PM and the other from 2:15 PM to 7:15 PM. This employee work under a rule that say pay lunch up to 1 hours. For this case application will see that the time between 12:00 PM exit and 2:15 PM entrance is greater than company lunch allowed and will not pay the lunch for this employee.
