TimeXpress Software

by Crown Security Products

Automatic Data Collection

The automatic data collection is a function to collet the new records stored on device. This process do a communication with device and ask device to bring all new records, then store all the new records on the database.

This process will communicate with device and collet new records, since that process could take a few minutes, depending on the amount of employees and the lapsed time to do the collection, we recommend to do this process outside any work schedule.


To create an Automatic Data Collection, select the Device Management tab, and select the Scheduled Data Control button.

Look on the right top corner, for the Create New Schedule area. To create a new Schedule a name is needed, supply a name for this task, use a name that will help you know the work will be done, like [New Records Collection].
From the drop down list select [Data Collection], that will not enable the control to select the path since did not apply, then select the start schedule time from the control.

The schedule could run on different occasions, like every day, just from Monday to Friday, of just every Friday each week, TimeXpress offers 2 options, Daily and Weekly, select the best option for your company.

After the Schedule is created, you will see it on the Schedule List Control.

The list contains the scheduled task to run on the company, note that some function will run on one PC while others run on other PC, is possible to change the PC that will run the task, for that the PC that will run the task need to have TimeXpress installed, then select the task that will be assigned with the mouse right button, and select [Assign to Me]

The PC that will run any task created here, need to be ON by the time the task need to run, on this example the backup will run on Fridays at 10:00 PM, so PC must be ON and running TimeXpress for the task to complete every Friday all day, or around the task time, with time to let PC complete the task.

Now that the task has been created, the remaining part is to select the device or devices that will be part of the task. On the left side of the form will be listed all devices that already got communication establish with TimeXpress.

Select the device or devices to associate with the data collection task, the devices selected will be loaded in the Devices Selected Grid.

Now select the Data Collection Task, with the data collection task selected and at least one device selected, the Assign button will become enable.

Press the assign button to set device and task as one, and you will see the association on the Assigned Schedule Grid located between the Schedule List and the Create New Schedule are.

TimeXpress present a report area, where is possible to analyze if the task run, and see if was all ok, of something prevent the task for running. That report will help see if any issue is present and fix the cause to let the task run.

With this process running, and continuing with the example, each Friday at 10:00 PM TimeXpress will do an Automatic Device Data Collection, making sure your records will be collected and stored on Database.

If device connection mode is set to Client, then only the PC with capacity to connect to device will be able to run a Data Collection Task.

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