Innovation for your Business

Add, Edit or Remove a Record

INFORMATION
Downloaded Records and Manually added Records keeps an historical log of changes applied, including the user and on some cases the PC used to alter a record.

To see the records for an employee, load the [ Employee Information ] Form, to reach that form, select the Employee Control Tab and there select the Employee Information button.

NOTE
Only one employee at a time can be loaded to manage the records.

Select the period to work with, then from the employees list double click on the employee to see there records.

To Add a Record

To add a record directly on the Grid, employee most have an empty space due to an incomplete set of IN/OUT.



For this cases to add a record on the incomplete set, select the empty slot with your mouse, and right click on it to load the options menu.

After New Record menu selected, the grid will allow user to input the new record on it, for this process to work user need to follow actual date time format. On this example the date time format is English (mm/dd/yyyy h:mm tt), any valid date time format entered will be accepted.
To complete the process press the ENTER key, if entered date is not valid, application will notify user, on the event that all ok, then application will reload all employees records and will present new results with the new added record.

To add record using the New Record form, on the lower right corner is located the More Options Section, there is located the New Record button, click on it to load the Add Records to Employees form.

The New Record form is designed using 3 columns, the first one contain the Employees, there you can filter as needed, can select all employees to add the same records, also can group or ungroup employees as needed. The second column is the calendar, there can be possible to select any range of dates as well a single date. on the third column is to enter the times, the reason this record will be added, the jobs code to use if apply, and then complete the process.

To add records can click on the clock icon or type directly into control.


Is possible to add as many records ass needed, the control can support a large amount of records to process, wend done adding records will notice that application present 4 options on how to manage the new added record, by default Apply as normal time is selected, and is the option we recommend to keep unless you need to force the record to be Regular, Overtime or Doubletime.
After this step type the reason to associate this new record, this reason will be stored and can be reused next time will add a record.

Wend all this is complete press the Add Record/s button to include the new records into employees log, if any information is missing the application will notify about the case, wend application process all the new records will notify.

Now employee will have the new record applied, and TimeXpress will automatically process the change and present the new result.

To Edit a Record

To edit a record select the period to work with, then from the employees list double click on the employee to see there records.
After employee records been loaded, select the record to edit, then right click with the mouse on the record and select [Edit Record] from the options menu.



After Edit Record menu selected, the grid will allow user to input the new record value on it, for this process to work user need to follow actual date time format. On this example the date time format is English (mm/dd/yyyy h:mm tt), any valid date time format entered will be accepted.
To complete the process press the ENTER key, if entered date is not valid, application will notify user and will revert value to original, on the event that all ok, then application will reload all employees records and will present new results with the new edited record.

To Delete a Record

To delete a record select the period to work with, then from the employees list double click on the employee to see there records.
After employee records been loaded, select the record to delete, then right click with the mouse on the record and select [Delete Record] from the options menu.



Confirm that want to delete the record, then TimeXpress will reload employee records and present new result.


INFORMATION
Security Settings applied to a user can limit the possibility to add, edit or delete a record.
For this cases TimeXpress will notify user that the Admin has restricted user to use the selected function.
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